WHO Administrative Operations Specialist Jobs USA 2024
WHO Administrative Operations Specialist Jobs USA 2024: World Health Organization has announced latest Job vacancy in Washington DC, USA. You can apply to the job before the Application deadline 7th September, 2024. Before applying we suggest read the job description very carefully and also requirements about this position.
Position Quick Info
- Job Title: Administrative Operations Specialist
- Duty Station: Washington DC
- Country: United States
- Grade: P3
- Contractual Arrangement: Temporary appointment under Staff Rule 420.4
- Contract Duration (Years, Months, Days): 11 months with the possibility of extension, subject to funding availability and satisfactory performance.
- Primary Location: United States-Washington, D.C.
- Organization: Office of the Director of Administration
- Schedule: Full-time
- Closing Date: Sep 7, 2024
Job Description
Collaborate on the coordination of the participative development and implementation of the Organization’s administrative vision;
Support the Office of AM in the development, coordination and implementation of special projects and initiatives under the responsibility of the AM area and the departments under its supervision, including cross-departmental projects aimed at increasing the administrative effectiveness, efficiency and transparency of the Organization;
Support the Director of Administration and collaborate with the Administrative Operations Advisor in the preparation and implementation of a Shared Services Initiative proposal, synthesizing information from relevant administrative entity departments and country offices to present a cohesive plan of implementation tailored to the unique needs and characteristics of the Organization;
Coordinate AM entity follow-up on PAHO Forward initiatives with the administrative departments and with the Office of the Director;
Support and follow up on the process of development of KPIs for administrative departments;
Support the Director of Administration in the PAHO Green Initiative, collaborating with PAHO Green Working Group members and supporting the development of the plan of action in a timely manner;
Research best practices in administrative service delivery within UN agencies and across organizations to provide and share best practices to AM entities in support of administrative process efficiency gains;
Analyze proactively business and management processes, monitor business processes in PAHO, gather information on best practices within PAHO, produce metrics and reports to gather evidence and useful information for the definition and implementation of controls or changes in policies and procedures aimed at increasing efficiency and accountability across the Organization. In coordination with the Administrative Operations Advisor, convene working groups to facilitate the streamlining of processes;
Collaborate closely with ERM and Compliance colleagues in the AM unit to facilitate collaboration within the subunits of the department;
Perform other related duties, as assigned.
Required Qualifications
Education:
A bachelor’s degree in management, business administration, organizational development or any other field related to the functions of the post from a recognized university.
A master’s degree in management, business administration, organizational development or project management
Experience:
Seven years of combined national and international experience in organizational development; business process and analysis, reengineering process, implementing organizational change, including at least five years supervisory experience in areas related to human resources, budget/finance, procurement, general services and security.
Experience in the development, implementation and managing of projects, preferably in an international organization would be an asset.
Languages:
Very good knowledge of English or Spanish with a working knowledge of the other language. Knowledge of French and/or Portuguese would be an asset.