UNOPS Administration Senior Assistant Jobs USA 2024

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UNOPS Administration Senior Assistant Jobs USA 2024

UNOPS Administration Senior Assistant Jobs

UNOPS Administration Senior Assistant Jobs USA 2024: United Nations Office for Project Services has announced latest Job vacancy in New York, USA. You can apply to the job before the Application deadline 8th September, 2024. Before applying we suggest read the job description very carefully and also requirements about this position.

Position Quick Info

  • Job Title: Administration Senior Assistant
  • Duty Station: New York
  • Country: United States
  • Job categories: Administration
  • Vacancy code: VA/2024/B5009/28760
  • Department/office: GPO, GPOOD, Office of the Director
  • Contract type: Local ICA Support
  • Contract level: LICA-5
  • Duration: Open-ended subject to organizational requirements, availability of funds and/or to satisfactory performance
  • Application period: 23-Aug-2024 to 08-Sep-2024

Job Description

Duties and Responsibilities

Support the New York Portfolios Office (NYPO) Senior Management with general clerical administration as required as additional surge capacity.

Greet clients and visitors with a positive, helpful attitude

Ensure that documents, crucial letters and other relevant o crucial correspondence) are properly submitted to different partners and are digitally field.

Register and guide visitors to the UNOPS office and ensure that the main office entrance is monitored.

Support the office to manage the NYSC office calendar to ensure all meetings (global and New York based), trainings and events are captured for the year ahead and updated on a regular basis.

Manage the office premises and ensure that the premises are well maintained and initiate necessary requests for office repair and maintenance ensuring health, safety, social and environmental (HSSE) compliance.

Manage overall administration for the NYO in terms of managing subscriptions/payments, procuring office supplies etc.

Act as Custodian for management of office stationery supplies including maintenance of stock list of stationery, distribution of stationery as required by staff and keeping a log of distribution.

Assist with various other administrative assignments as they arise such as mobile phone bills, courier bills and other recurring charges.

Assist with administrative arrangements, workshops, meetings and conferences organized by NYO, including in the logistical planning and procurement of services.

Petty cash management as needed by the office

Creation of purchase orders, request for proposals (RFPs) and supplier profiles in One UNOPS, seeking approval and budget checking, screening of supplier invoices for correctness, and monitoring of payments with Finance department.

Provide ad hoc support to New York Liaison Office (NYLO) and Legal Office on administrative tasks.

Education:

Completion of secondary school is required.

A first level university degree in Business Administration, Public Administration, or equivalent disciplines is desirable but not required.

In the absence of a degree, administrative certification is an asset

Experience:

Minimum of five years of relevant experience in general administrative, or operations’ support services in national or international public or corporate organizations.

Proficiency in computers and office software pack

Languages:

Fluency in English (write, speak, read) is required

Knowledge of another UN working language is an asset.

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Updated: August 24, 2024 — 1:28 PM
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