UNON Administrative Assistant Jobs Kenya 2024
UNON Administrative Assistant Jobs Kenya 2024: United Nations Office at Nairobi has announced latest Job vacancy in Nairobi, Kenya. You can apply to the job before the Application deadline Oct 5th, 2024. Before applying we suggest read the job description very carefully and also requirements about this position.
Position Quick Info
- Job Opening ID: 235474
- Job Network: Management and Administration
- Job Family: Administration
- Category: General Service and Related Categories
- Level: G-6
- Duty Station: NAIROBI
- Department/Office: United Nations Office at Nairobi
- Date Posted: Sep 6, 2024
- Deadline: Oct 5, 2024
Job Description
Duties and Responsibilities:
Initiates, reviews, processes and follows-up on actions related to the administration of the unit’s human resource activities, e.g recruitment of staff and consultants, placement, promotion, relocation, performance appraisal, job classification reviews, separation of staff members, training, ensuring consistency in the application of UN rules and procedures.
Responds to enquiries and provides information and advice to staff regarding their entitlements, administrative procedures, processes and practices, conditions of service, duties and responsibilities and entitlements under the Staff Rules and Regulations.
Oversees the maintenance of vacancy announcement files and keeps track of status of vacancy announcements.
Monitors staffing table and prepare relevant statistical data/charts.
May assist in processing procurement related actions such as solicitation documents, purchase orders and contract approval documents.
Assists with day-to-day monitoring and administration of contracts between the UN and external contractors for outsourced services.
Prepares and processes all UN property passes and door keys.
Maintain contract filing system and archiving.
Drafts routine correspondence to respond to enquiries in respect to relevant administrative, financial audit, personnel matters.
Education:
Completion of High school diploma or equivalent is required.
Supplemental training in human resources, administration, procurement and contracts administration or related area is required.
A minimum of seven (7) years of progressively responsible experience in administrative services, human resources, procurement or related area is required.
The minimum years of relevant experience is reduced by two (2) years for candidates who possess a first level University degree.
Experience in Enterprise Resource Planning (ERP) system is desirable.
Experience in administration of vendors contracts such as monitoring and tracking of schedules and costs is desirable.
One (1) year experience or more in data analytics or related area is desirable.
English and French are the working languages of the United Nations Secretariat.
For this position fluency in English is required.
Working knowledge of another UN language is desirable.
NOTE: “Fluency equals a rating of “fluent” in all four areas (read, write, speak, understand) and ” Knowledge of” equals a rating of ” confident” in two of the four areas.