UN Women Programme Associate Jobs Ethiopia 2024
UN Women Programme Associate Jobs Ethiopia 2024: United Nations Entity for Gender Equality and the Empowerment of Women has announced latest Job vacancy in Addis Ababa, Ethiopia. You can apply to the job before the Application deadline Sep 20th, 2024. Before applying we suggest read the job description very carefully and also requirements about this position.
Position Quick Info
- Job Title: Programme Associate
- Duty Station: Addis Ababa
- Country: Ethiopia
- Type of Contract: Service
- Post Level: SB-4
- Duration: 1 Year
- Deadline: Sep 20, 2024
Job Description
Duties and Responsibilities:
Provide administrative support in the preparation and implementation of work plans, budgets, and proposals on programme implementation arrangements.
Assist the programme team in the drafting of Terms of Reference (TOR), call for proposals (CFP) and Internal Memos and related,
Undertake logistical and administrative arrangements for organization of meetings, workshops and missions and assist the programme team in conducting trainings to key stakeholders and partners,
Support the programme team in tracking use of financial resources, follow up with Implementing Partners (IPs) for timely reporting, review of reports from the same,
Provide inputs to the preparation of procurement plans related to the programme and project activities; provide technical guidance to the Project/programme team and responsible parties on routine delivery and reporting of programme supported activities and finances.
Closely work with programme and finance team in ensuring timely fund transfers and reporting as per the plans /agreements with implementing partners,
Identify sources and gather and compile data and information for the preparation of documents, guidelines, speeches, policy briefs and position papers.
Formulate the budget, control allotments, monitor expenditures, and prepare revisions according to the needs of the Office.
Track the appropriate and timely use of financial resources.
Create projects in Quantum, prepare budget revisions, revise project awards and status; and determine unutilized funds; operational and financial close of a project,
Implement and maintain control mechanism for development projects through monitoring budgets preparation and modifications and budgetary status.
Undertake corrective actions on un-posted vouchers, including vouchers with budget check errors, match exceptions and unapproved vouchers. Respond to RO /HQ requests to resolve financial data issues.
Input data in Quantum and monitor status. Keep stakeholders and clients informed for timely action and/or decisions.
Review accounts receivables for UN Women project and follow-up with.
Create requisitions for procurement, travels and process payments for suppliers and consultants.
Monitor the setup of budgets in Quantum to ensure they are in accordance with budgets agreed with donors and are input into Quantum at the detailed Activity ID level.
Monitor each month over-expenditure of budgets and follow up with Budget Owner.
Monitor regularly transactions posted to projects ensuring actual expenditure has been recorded against correct budget category and activity, take timely corrective actions as required.
Monitor proper follow up of advances to implementing partners, review their financial reports together with project coordinator.
Keep stakeholders and clients informed for timely actions/decisions and review status reports for quality control.
Associate revenue and expenditure in commitment control for non-core project.
Provide inputs and take necessary actions to facilitate timely financial project closure.
Support financial donor reporting by providing timely information and taking necessary actions as required by UN Women Virtual Global Service Centre for financial donor reporting.
Assist in drafting annual reports of the programme and uploading of cleared reports to RMS.
Support the registration of new contracts and vendors and ensure expenditures are aligned with budget lines.
Communicate and follow up with the operations team in facilitating gender responsive procurement.
Education:
Bachelor’s degree in programme/project management, social sciences, finance and accounting, business management or other related fields, with 4 years of experience or Master’s degree with 2 years’ experience.
Specialized national or international certification in accounting and finance is an asset.
Experience:
Progressive experience in administration or programme management/support.
Experience in the usage of computers and office software packages (MS Word, Excel, etc.) and spreadsheet and database packages, experience in handling of web-based management systems is required.
Experience in the use of a modern web-based ERP System, preferably Oracle Cloud, is desirable.
Languages:
English